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Department of Veterans Affairs
Network Contracting Office (NCO) 16
Request For Information (RFI)

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI
1. Title: 36C25623Q1107 -RFI-Sources Sought- EON Portable Reverse Osmosis Water Purification System (brand name or equal) 667 0150

2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for Portable Reverse Osmosis Water Purification System and associated materials.

Contractor shall provide all shipping, containers, personnel, labor and testing for the Portable Reverse Osmosis Water Purification System and associated materials. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price Blanket Purchase Agreement (BPA). Please review this announcement, respond to questions below and review all attachments in their entirety.

Government request that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified and certified contractors with the capability to provide and deliver EON Portable Reverse Osmosis Water Purification System (Brand name or equal) for the Overton Brooks VA Medical Center.
4. Place of Performance:
Veterans Healthcare System
Delivery Location and delivery address
Overton Brooks VA Medical Center
510 E. Stoner Avenue
Warehouse Building 1
Shreveport LA, 71101

5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5o in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a. Do you (contractor) possess the capability to meet the government requirements of Section 2 Scope for the EON Portable Reverse Osmosis Water Purification System (brand name or equal) of the Draft PWS?

b. Do you (contractor) possess the capability to meet the delivery location listed above for the Portable Reverse Osmosis Water Purification System in the Draft PWS? What is your schedule of delivery after receipt of order for the product?

c. Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number.

d. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

e. Is your company considered small under the NAICS code 221310?

f. Do you (Contractor) manufacture the product itself or a distributor of the items being researched above?

g. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM).

h. Do you (Contractor) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

i. Do you (Contractor) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

j. Is your (Contractor) Buy American Certificate completed in SAM? Please provide evidence with response.

k. Is your (Contractor) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

l. Information for the product being requested, is it manufactured outside the US-Domestic non-available?

m. Information for the product being requested, is it a foreign manufactured product under the trade agreement?

n. For the product required, Is your company available under any:

Government Wide Agency Contract (GWAC)
General Services Administration Schedules (GSA)
Indefinite Delivery Indefinite Quantity (IDIQ)
Blanket Purchase Agreement (BPA)

If so, please list the contract number for product.

o. Contractors shall provide an estimated industry pricing for products for market research and budgetary purpose.

6. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by May 30, 2023, at 10:00 am (CST) via email to mari.gibson@va.gov.

All Questions shall be submitted by May 26, 2023, at 10:00 am (CST) via email to mari.gibson@va.gov.

Telephone requests or inquires will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This a New Requirement.

The subject line shall read: 36C25623Q1107 -RFI-Sources Sought- EON Portable Reverse Osmosis Water Purification System (brand name or equal). NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(o).

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it is will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:
Contract Specialist, Mari Gibson
Email address: mari.gibson@va.gov
Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.




Performance Work Statement (DRAFT)
EON Portable Reverse Osmosis Water Purification System (Brand Name or Equal)

A. GENERAL GUIDANCE

1. Objective: Overton Brooks VA Medical Center System is seeking a contractor to provide three MARCOR EON Portable Reverse Osmosis water purification systems (Brand name or equal) which will be used at The Overton Brooks Veteran Affairs Medical Center in Shreveport Nephrology Department.

The Nephrology department shall request three Portable RO for patient care. The EON System is designed to meet AAMI grade water standards according to ANSI/AAMI 13959 and is ideal for use in home and acute dialysis settings. The easy to navigate user controls and monitoring capabilities help to simplify and safeguard the entire process.Â

2. Scope: The contractor shall provide all resources necessary to accomplish the deliverables described in the draft statement of work (SOW), except as may otherwise be specified. Contractor shall procure and deliver three EON Portable Reverse Water Purification System (brand name or equal).

3. Background: We are requesting the purchase of The EON Portable Reverse Osmosis (RO) Water Purification System uses proven RO technology to provide water for use during hemodialysis treatments. The system is equipped with reliable components that help enable simple operation and straight forward management of routine maintenance protocols. The EON Portable Reverse Osmosis (RO) Water Purification System uses proven RO technology to provide water for use during hemodialysis treatments. The system is equipped with reliable components that help enable simple operation and straight forward management of routine maintenance protocols. The EON Portable Reverse RO System is for inpatient/acute hemodialysis unit requires additional systems to help support the care of the patients. The central reverse osmosis system for the treatment of medical grade water used in life-sustaining hemodialysis treatment. As a result, the unit uses portable reverse osmosis (RO) machines for their acute and routine bedside dialysis treatments. The Overton Brooks VAMC currently utilizes the Mar Cor Millennium MHX device to produce medical grade water required for hemodialysis treatment. The Overton Brooks VAMC has purchased a total of three new hemodialysis machines in which we are requiring the purchase of the three new Portable RO.

The Overton Brooks VA Medical Center currently utilizes the MAR COR Millennium MHX portable RO for their hemodialysis water treatment requirements. The Mar Cor EON is the vendor/manufacturers newest version of the MHX portable RO that includes some hardware and software upgrades.
4. Period of Performance: The item being request shall be delivered 30 days from date processed.

This is a onetime purchase; delivery should be completed within xx (30) days from date of award. Working hours are between 8:00a.m. 4:30p.m., Monday through Friday. All federal holidays excluded.

The VA follows all Federal holidays that are set by law (USC Title 5 Section 6103).

The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

Federal Holidays
New Year s Day January 1st
Martin Luther King s Birthday 3rd Monday in January
President s Day 3rd Monday in February
Memorial Day Last Monday in May
Independence Day July 4th
Labor Day 1st Monday in September
Columbus Day 2nd Monday in October
Veteran s Day November 11th
Thanksgiving Day Last Thursday in November
Christmas Day December 25th

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order.
2. Any other day designated by the President s Proclamation; and
3. Any other day designated by Federal Statute.

5. Place of performance: Delivery will be made to Overton Brooks VA Medical Center, 510 E. Stoner Avenue, Shreveport LA, 71101. Contractor shall provide on dock delivery. POC for this delivery is Felicia L. Stinson, felicia.stinson@va.gov, and can be reached via phone at 318-221-8411 ext. 5719.

Attn Warehouse: Overton Brooks VA Medical Center 510 East Stoner, Shreveport LA 71101, 4th floor room 16 (4E16)

B. General Requirement

Contractor shall provide three new purchase of EON Portable Reverse Osmosis (RO) Water Purification System (brand name or equal) for Overton Brooks VA Medical Center 510 East Stoner, Shreveport LA 71101.

a. Salient Characteristics (Shall include but is not limited to the following brand name or equal to EON Portable Reverse Osmosis):

Heat Forward Technology
Continuous flow of hot water
No time constraints
Custom designed User Interface
Easy to use controls
Instant access to key parameters
Redesigned flow path
Improves performance in hard water environments
Operates on low inlet PSI to prevent shutdown
Simplified heat disinfection processes
Eliminate chemical processes
Single Heat, Storage Heat & Heat Forward
Semi-automated chemical cleaning
Minimize patient and staff risk
Reduce chemical exposure
Product divert
Fully integrated endotoxin removal filter
ENX Ultrafilter protects against bacteria and pyrogens
Multiple Leak Detector options
Internal or remote sensor with user alert or shutdown
Model EON Portable RO Water Purification System
Maximum Product Flow Rate Up to 0.4 gpm (1.5 lpm) at 77°F (25° C)
Nominal Recovery Rate 50% with user setting based on feed water quality
Dry Weight 70 lbs. (31.7 kg)
Operating Voltage 115 V, 60/50Hz, 15 amps
Dimensions Width - 8.5 (21.6 cm) Depth - 22.5 (57 cm) Height - 24 (61 cm)

b. Contractor shall provide Operators Manual and quick reference guides on the equipment.

C. DELIVERY, SET-UP AND INSTALLATION shall be coordinated with The Overton Brooks VA Medical Center. Be aware of site-specific protocols for badging, escorts and hours for delivery.

The Contractor shall remove all related shipping debris and cleanup everything associated with delivery and installation of the Utility Vehicle. Contractor shall remove all packaging from Overton Brooks VA Medical Center. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.

The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the Felicia L. Stinson 318-221-8411 ext. 5719/4737.

Overton Brooks VA Medical Center does not have the ability to accept drop shipments from manufactures. There shall be no staging and/or storage at the Overton Brooks VA Medical Center warehouse. All products shall be off loaded by awarded vendor and delivered directly to the installation location.

Awarded vendor is responsible for any equipment needed to unload products and/or for transferring product the installation locations.

Contracting Officers within the networking contracting office issuing the contract, only, may issue modifications to the contract and may do so via a bi-laterally executed, written modification in accordance with FAR 52.212-4(c). Distribution shall be made via email; no hard copies shall be distributed.

D. INVOICES
1. Offeror may submit invoices for any completed and government accepted items on the Price Schedule. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures. Payment shall be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer s Representative (COR). A properly prepared invoice shall contain:

a) Invoice Number and Date
b) Contractor s Name and Address
c) Accurate Purchase Order Number
d) Supply or Service provided
e) Total Amount Due
(End of Statement of Work)

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